Check out what customers have to say about driving with Costflows
Customers all have different experiences when it comes to saving labor and food costs or optimizing restaurant operations





Still staring at the screen, manually typing data into Excel row by row? It’s time to say goodbye to robotic chores. We simplify the complex for you. Let our smart receipt brain, 'Costflows Intelligence,' take over your most tedious data entry tasks completely, so you can save your time for more valuable work!

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Drive higher margins for your restaurant by utilizing precise expense data and the comprehensive features built into Costflows.
Extract data directly from your restaurant's expense receipts. Our system accurately captures details like the supplier, items, products, and unit prices line by line. It can even effectively read and extract data from handwritten receipts.
Granular reports allow you to stay on top of your restaurant’s expenses and cost breakdown at any time, helping you easily monitor and track price fluctuations.
Native iOS and Android apps make it incredibly easy for frontline staff, managers, and chefs to snap photos and upload daily expense receipts on the go.
Easily generate and send purchase orders to suppliers via WhatsApp, Email, or Fax directly from the mobile app.
Conduct regular stocktakes, manage inter-branch transfers, and record ingredient wastage effortlessly through your mobile device.
Get a clear, at-a-glance view of the exact ingredients, recipes, and costs for every dish on your menu (e.g., know exactly what goes into a plate of Beef Chow Fun).
Save hours on bookkeeping. By the beginning of the month, you will find that the system has already prepared all your supplier reconciliation statements for you.
No extra hardware required—access your admin dashboard anytime, from any device. Costflows integrates smoothly with your Accounting and POS systems, syncing all your data and eliminating the need for double-entry.
Seamlessly receive daily orders from your branches and efficiently manage your entire production workflow.
Simply snap a picture of your restaurant's expense receipts using our mobile app to instantly digitize your data.
Our granular extraction reads data line-by-line, capturing up to 15 specific data points including individual items, unit prices, categories, and suppliers. This lays the perfect foundation for in-depth analytical reporting.
Seamlessly blending OCR, AI Agents, and Big Data technologies, this isn't just basic scanning—it truly understands your supplier documents. With built-in deep learning memory, the system proactively learns your filing habits to ensure pinpoint accuracy. Say goodbye to tedious manual reviews and repetitive edits. It even tackles the trickiest handwritten receipts with ease!
Flexibly configure how Costflows Intelligence collaborates with you to make your operational process smoother and perfectly tailored to your needs.
Track price fluctuations across supplier items and analyse the exact breakdown of your procurement costs—so you can spot trends, cut waste, and make smarter buying decisions instantly.
After using our AI to obtain detailed expenditure data, further operate your restaurant through Costflows.
Manage the restaurant's order process with suppliers. Use the mobile app to issue purchase orders and notify suppliers via Whatsapp, email, and fax.
Record your inventory simply. Including inter-branch transfers, orders, expenses, etc. You can also link to POS to process deductions and replenishment reminders.
Import your finished materials and calculate whether your selling price is in line with profit. Also, track variance in purchase and consumption.
We’ve already taken care of the most time-consuming part for you (data entry), so you can simply and fully leverage the granular data to make smarter decisions every day.
Access the exact ingredient cost of every dish on your menu, set the ideal profit margins, and create recipes that customers truly love.Monitor supplier ingredient price changes in real time.Easily record stock levels, wastage, transfers and more — all straight from your mobile app.No more guesswork. Just precise data at your fingertips so you can focus on perfecting every plate.
Place orders and chat with suppliers directly via the mobile app.Snap a photo of the delivery note on arrival — the system auto-records every item and instantly updates stock levels.Granular reports give you clear insights for smarter, faster decisions every day.
All supplier invoices are securely stored in the cloud — accessible anytime, anywhere.Sync procurement data directly with Xero and other accounting software.No manual entry. Reconciliation made effortless and simple.
We actively integrate with various POS, accounting, and reporting software. Reduce 2 imports of errors and increase flexibility.
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No credit card required! Free plan gives you 30 invoices per month.

In the past, we simply paid whatever was on the monthly statement. Now, we can identify price increases the moment they happen, allowing us to immediately evaluate or switch suppliers to mitigate the impact of rising food costs.

In the past, I had to ask my colleague Excel to import product data one by one, which was a huge amount of work and time consuming. At present, the monthly fee has been achieved. In addition to saving manpower, it is possible to have a faster and more accurate analysis
In the past, using other software, I needed item-by-term logics, which added to the negative balance. After opening the purchase order, the order data uploaded at the time of receipt can already complete the receipt operation. Reduce the existing opportunities for colleagues to make mistakes when entering.
Customers all have different experiences when it comes to saving labor and food costs or optimizing restaurant operations




